Privacy Policy

Bharat AI Week ("we", "our", or "us"), delivered by Elix Events, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website bharataiweek.com or use our services related to the event (17–18 April 2026, CII, Chandigarh), including delegate registration, exhibition booking, sponsorship inquiries, and contact forms.

1. Information We Collect

Information you provide:

• Contact form: When you use the “Get In Touch” form on our website, we collect your name, email address, phone number, and message.
• Registration and bookings: When you register as a delegate or book an exhibition stand via the linked Google Forms, the data you submit (e.g. name, email, organisation, contact details) is collected by those forms and processed in accordance with their and our arrangements.
• Sponsorship and other inquiries: Any information you send us by email, phone, or other channels for sponsorship or general inquiries.

Information collected automatically:

• Usage data: We may collect information such as IP address, browser type, device type, and pages visited to operate and improve our website.
• Cookies and similar technologies: We use cookies and similar technologies as described in our Cookie Policy. This includes Google reCAPTCHA on our contact form to help prevent spam; reCAPTCHA may set cookies and collect usage data as per Google’s privacy practices.

2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and provide customer support.
• Process and manage delegate registrations, exhibition stand bookings, and sponsorship requests.
• Send you event-related updates, confirmations, and information where you have consented or where it is necessary for the performance of our services.
• Improve our website, security, and user experience.
• Comply with applicable laws and protect our rights.

3. Sharing and Disclosure

We may share your information with:

• Service providers: Third parties that help us operate the website and event (e.g. hosting, form handling such as Google Apps Script/Sheets for contact form submissions, and Google Forms for registration and exhibition booking). These providers are bound by confidentiality and data protection obligations.
• Event partners: Punjab School Education Board (PSEB), Neeev AI, Elix Events, and other event partners where necessary to deliver the conference, exhibitions, networking, and related services.
• Legal and regulatory: Authorities when required by law or to protect our rights and safety.

We do not sell your personal information to third parties.

4. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes described in this policy, to comply with legal obligations, and to resolve disputes. Contact form and registration data may be retained for the duration of the event and a reasonable period thereafter for follow-up and record-keeping.

5. Your Rights

Depending on applicable law (including the Digital Personal Data Protection Act, 2023 in India), you may have the right to:

• Access and receive a copy of your personal data.
• Correct or update inaccurate data.
• Request erasure of your data where legally applicable.
• Withdraw consent where processing is based on consent.
• Lodge a complaint with a supervisory authority.

To exercise these rights or ask questions about your data, contact us at contact@bharataiweek.com or call +91 98766 47007.

6. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Communication over the internet is not completely secure; we encourage you to use secure channels when sending sensitive information.

7. Third-Party Links and Services

Our website may contain links to third-party sites (e.g. Google Forms, social media). This Privacy Policy does not apply to those sites. We recommend that you read their privacy policies before providing any personal information.

8. Children & Students

Bharat AI Week welcomes school students as delegates and participants. If you are a student under 18 years of age, we encourage you to involve a parent or guardian when registering or submitting personal information. Parents or guardians may contact us at any time to review, update, or request deletion of their child's information.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will be revised when changes are made. We encourage you to review this page periodically. Continued use of the website or our services after changes constitutes acceptance of the updated policy.

10. Contact Us

For any privacy-related questions or requests:

Bharat AI Week (Delivered by Elix Events)

Email: contact@bharataiweek.com

Phone: +91 98766 47007

Event: 17–18 April 2026 | CII, Chandigarh